2008 KASCOE Board of
Directors Annual Meeting
Holiday Inn/Sunflower room
Salina, Kansas
Welcome and Call to Order
Sean Rafferty, 9:00 AMIntroductions - Those in attendance were:
District #1 - Darin Slack
District #2 - Marsha Gerstner
District #3 - Sara Morey
District #4 - Kim Kee
District #5 - Brandon Wilson
District #6 - Karen Holloway
District #7 - Sean Rafferty
District #8 - Becky Cramer
District #9 - Carla Wikoff
A quorum was present to conduct KASCOE business.
Adoption of agenda - adopted agenda as written, all in favor.
PER SECTION 3 OF ARTICLE 5, states:
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Section 3: Meetings |
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The Board of Directors shall meet in January of each year. Special meetings of the Board of Directors may be called by the President or by any five members of the board at such place within the State of Kansas as specified in the "Call" therefore. |
Because of the difficulty in scheduling a time that would allow for 100% participation, February was the earliest the group could collectively meet. Sean entertained a motion to temporary suspend rule Article 5, section 3, therefore allowing the organization meeting to be held in February instead of January. All in favor.
Minutes
Annual Convention Minutes September 28-29 Great Bend Kansas, minutes were approved as written. All in Favor.
Reports from 2007 Officers
Report from Sean Rafferty, 2007 President
Sean discussed short term goals that have long term effects, this included Budget, IT, Teamwork, Communication, General public promotion, Improve delegation - even to the VP, Improve partnerships among the other Employee Organizations. The challenges for accomplishing these goals might be working with change, budget, a time constrained membership, and time.
Sean also reminded directors of KASCOE's original intentions, to recognize that it is a team effort to "Lead KASCOE", and to respect the working relationship with your county office, state office and family. It is OK to share information with them. Just make sure that it is your information to share.
Sean also mentioned that the recent poll sent out was approved by the state office. He is still waiting on feedback from the members.
Open, 1st Vice-President - No Report
Open, 2nd Vice President - No Report
Report from Carla Wikoff, Secretary/Treasurer
Carla gave a brief explanation to the new members on how to complete the expense claim forms.
Financial report: The balance in the regular checking account on 2/15/2008 is $19,895.69 and the balance in the scholarship fund is $3,924.88. After discussion, Carla will be transferring $375 from the checking account to the scholarship fund. This is the amount that was received during the 2007 convention for the silent auction items.
The total income received for 2007 was $42,958.10 and the total expenses were $40,561.46.
Sean appointed Kim Kee and Karen Holloway to audit the treasurer's books for the 2007 year.
A motion was made and passed to pay the $200.00 fee for bonding the secretary/treasurer.
Reports from 2007 Executive Committee Persons
Legislative, Darin Slack - distributed the legislative handout that he used at the convention. He discussed Conservation Administration, Re-aligning Duties, Coalition Partners-Kansas had 1st award in this award area - Anyone that would have any connections is encouraged to contact Darin with names, Capwiz - a valuable tool - We need to make sure the membership realizes the importance of CAPWIZ, we need to continue to try to get the membership involved. Budget for Legislative - $250.00.
Publicity, Brandon Wilson - the goal is to have 2 hard copy newsletters per year and use the e-news as needed. Karen talked about the information that she has received so far for the next newsletter. The newsletter committee is responsible for getting information for the newsletter. They may ask directors for input to help find people and articles for the newsletter. They are in the process of finding new people to get involved in the newsletter committee. Budget for Publicity - $1700
Awards and Scholarships, Sara Morey - we have received 14 applications for scholarships as of today. The scholarships available are $500, $300, & 200. No applications were received for DSA awards. This is an area that we need to promote. A motion was made to leave the scholarship process the same for now. We may need to evaluate again next year. Budget for Scholarship - $1,500
Benefits and Emblems, Becky Cramer - we have received many inquiries about the ALLTEL discounts. Everyone needs to remember the travel website when booking travel because NASCOE does receive income from each booking. Brandon will talk to Lu Ann about putting a link on the KASCOE website for the discounts that are available. Budget for Benefits/Emblems - $100
Membership, Open - No Report. Budget for Membership - $100
Programs, Open - No Report. Budget for Programs - $0
All reports were verbally approved.
Election of 2008 Officers
President - Sean Rafferty
First Vice President - Marsha Gerstner
Second Vice President - Becky Cramer
Secretary/Treasurer - Carla Wikoff
2008 Committee Appointments
Legislative - Chairperson-Darin Slack, Vice Chairperson-Sean Rafferty, Member-Brandon Wilson
Publicity - Chairperson-Brandon Wilson, Vice Chairperson-Darin Slack, Member-Sara Morey
Awards/Scholarships - Chairperson-Sara Morey, Vice Chairperson-Carla Wikoff, Member-Becky Cramer
Benefits and Emblems - Chairperson-Becky Cramer, Vice Chairperson-Karen Holloway, Member-Marsha Gerstner
Membership - Chairperson-Kim Kee, Vice Chairperson-Carla Wikoff, Member-Brandon Wilson
Programs - Chairperson-Karen Holloway, Vice Chairperson-Becky Cramer, Member-Darin Slack
Travel policy for 2008
What was done in 2007:
KASCOE travel for the 2007 Southwest Area Rally and National Convention was to be paid at a cost-share rate of $300 for any director wanting to attend. This does not change the policy already in place for the delegates.Decision for 2008 - Policy to remain the same. All in favor.
Sean reviewed the travel policy in place.
STO delegates - All officers will attend the 1st meeting, if possible. Any other meetings, attendees will be decided by the President.
Area rally delegates - President and Sec/Treasurer.
National Convention delegates - Sec/Treasurer and Name of director drawn from Hat. (Normally, this would be the President, but Sean is the Parliamentarian for NASCOE, so he will attend for NASCOE.)
Take Pictures
Pictures were taken of the Directors for the KASCOE website.
Review Labor/Management Relations Agreement with USDA/FSA/NASCOE
What can we say and do when corresponding with our membership: E-mail, use home computer, use your own distribution list, do on your own time.
Conference Calls - available for all directors to use, just let Sean and Carla know.
The manager of Holiday Day, Salina entered the meeting to give a brief presentation to the directors.
District Meetings
Discussion was held on how and when to have district meetings. A good way to get more of the membership involved and informed. Several districts have money setting in bank account. Why not use the money to get to know more members and find out what their wants and needs are.
KASCOE Cookbooks
We are still looking for ideas to move the cookbooks that we have on hand. We have not broken even on this money making project. Looking at the accounting for this project we need to sell $4,377.44 to break even.
Shirts for new directors
Carla will check with the Manhattan company that we purchased these shirts from last year and order shirts for the new directors.
Closing Comments and Adjournment
Sean read a letter from the Tennessee Association of FSA County Office Employees (Tennessee is hosting the 2009 NASCOE convention) they have provided Kansas with 20 tickets for a donation of $10 per ticket for a 52" Plasma-HDTV (valued at $3,000) to be given away. Sean gave the tickets to Carla, so if anyone is interested please contact Carla Wikoff.
The All South Rally will be at Saint Simons Island, Georgia, March 27-30, 2008.
The 2008 National Convention will be held in Omaha, Nebraska, August 6-9, 2008.
The next directors meeting has been scheduled for April 11, 2008, Holiday Inn, Salina to begin at 9:15 AM.
With no further business, the meeting was adjourned at 3:15 PM.
KASCOE BOARD OF DIRECTORS ANNUAL MEETING
The KASCOE Board of Directors meeting was held in Great Bend, Kansas at the Highland Hotel & convention center on January 25 & 26, 2007.
The Directors met with the newsletter committee at 12:55 pm. Karen Holloway, Cleo Smidt-Adams, Mary Ann Kirkpatrick and Tamie Buckley have all agreed to work on a KASCOE newsletter. After a short meeting with the directors to get a few guidelines and suggestions for getting the newsletter started, the committee then moved to another room to discuss their plans. They then returned with many good ideas and a goal to have the first newsletter go out in March 2007. The directors thanked the committee for their willingness and enthusiasm and the committee left the meeting.
Darin Slack called the meeting to order at 4:10 PM.
Those in
attendance were:
District #1 Darin Slack
District #2 Linda Richardson
District #3 Sara Morey
District #4 Norma McConkey
District #5 Brandon Wilson
District #6 Kitra Cooper
District #7 Sean Rafferty
District #8 Becky Cramer
District #9 Carla Wikoff
A quorum was present to conduct KASCOE business.
The election of officers was the first item of business. Sean Rafferty was elected President. Norma McConkey was elected 1st Vice President. Kitra Cooper was elected 2nd Vice President. Carla Wikoff was elected Secretary - Treasurer.
A treasurers report given by Norma shows a balance of $13,217.41 in the general fund and $4,861.22 in the KASCOE Scholarship Fund. Norma mentioned that we would have to do fundraisers to keep the scholarships at the level they are now.
There was no report for Awards & Scholarships.
Becky gave the following membership report. District 1 49 members 89%; District 2 50 members 91%; District 3 52 members 96%; District 4 39 members 89%; District 5 41 members 91%; District 6 40 members 100%; District 7 56 members 97%; District 8 38 members 81%; District 9 30 members 73%. Kansas has a total of 398 regular members and 61 associate members.
Sean reported that the Legislative Conference would be held from March 4 - 7, 2007 in Washington, DC. KASCOE Directors representing Kansas will be Sean & Darin. Myron Stroup SWA Exec & John Starns KS Coalition partner will also be attending.
There was no report from Publicity & Emblems.
A motion was made from the floor to approve the committee reports as submitted, motion passed.
The president made the following committee appointments: Awards & Scholarships Sara Morey (Chairperson), Linda Richardson and Carla Wikoff; Legislative Darin Slack (Chairperson), Sean Rafferty and Brandon Wilson; Membership Kitra Cooper (Chairperson) Becky Cramer and Carla Wikoff; Publicity & Webmaster Brandon Wilson (Chairperson), Darin Slack and Sara Morey. (Norma has agreed to contact LuAnn Callan and see if she will continue to be our Webmaster); Programs Linda Richardson (Chairperson), Norma McConkey and Darin Slack.
After some brief discussion about the upcoming employee meetings with the SED, the president appointed Darin and Norma as attendees to the delegates of Sean and Carla during the spring meeting, and Sara, Brandon, and Kitra as attendees to the delegates of Sean and Carla during the fall meeting.
A motion was made and adopted to have KASCOE travel for the 2007 Southwest Area Rally and National Convention be paid at a cost-share rate of $300 for any director wanting to attend. This does not change the policy already in place for the delegates.
Delegates to the Southwest Area Rally to be held April 20 21, 2007 at Colorado Springs, Colorado, will be Sean and Carla. Other directors planning to attend are Norma, Kitra, Darin, Linda.
Delegates to attend the NASCOE Convention to be held August 5 -11, 2007 at Myrtle Beach, South Carolina will be Sean and Carla. Other directors planning to attend are Brandon, Kitra, Norma, Sara, and Darin.
Darin reported on who the members of the State Allied Organizations were and accomplishments/goals.
Sean appointed Sara and Brandon to perform the annual audit of the treasurers books.
A motion was made and passed to have the bond for the secretary/treasurer be paid
Sean reviewed policies for government equipment, supplies, and time.
NAFEC was discussed and the directors were reminded that the during the 2006 KASCOE convention, the assembly moved and approved to allow each district to decide if they wanted to pay for one membership per county.
A motion was made and approved that the membership chair would make contact with new employees and non-members and provide a packet of information on KASCOE/NASCOE.
A motion was made and approved that after direct contact was made by the membership chair, and a new membership was attained, that same new member would be gifted one cookbook.
Sean scheduled a conference call for March 15th at 10:00 AM
There being no further business for Thursday, the meeting adjourned at 7:40 p.m.
The directors reconvened at 8:00 AM on Friday to meet with the Highland Hotel to make preliminary plans for the KASCOE convention in September.
With no further business for Friday, the meeting was adjourned at 10:30 AM
/s/ Carla Wikoff, Secretary